Travel Tips for Large Groups

 

Whether it’s for a destination wedding, school trip or conference, traveling with a large group can bring about a unique set of challenges. Here are some tips to make the process a bit more manageable.

[Also see our travel article “Independent Travel vs Group Tours“]

Set Expectations

In a large group it’s virtually impossible that everyone’s interests and personal travel tastes will be accommodated, therefore it’s important to manage group expectations. Set a clear itinerary before the trip so everyone knows what destinations or sights will or will not be visited.

Setting a clear itinerary will allow groups to avoid any potential confusion when sightseeing.

Setting a clear itinerary will allow groups to avoid any potential confusion when sightseeing.

Choose Leaders

Large groups can split into several smaller groups to make the traveling process more manageable. In this case it’s useful to choose sub-group leaders who can better micromanage the individual needs of the smaller groups. Holidaymakers can then be sorted by their travel interests and assigned to group leaders. Artsy travelers can enjoy endless hours in art museums, while outdoorsy types can instead hit a hiking trail.

Not every traveler will be interested in or able to participate in all of the group's activities.

Not every traveler will be interested in or able to participate in all of the group’s activities.

Receive Payment

Don’t get caught out. Instead aim to receive full payment from each group member well in advance of the trip. Sometimes, a deposit just isn’t enough.

Reserve Air Travel 6-9 Months Ahead

Any group that wants to fly together should contact the airline to reserve their air travel at least 6-9 months in advance. Airlines will be more likely to have large quantities of seats available on popular routes and on off-peak days like Tuesday, Wednesday or Saturday.

Try Trip Planning Services

Specialty travel agents will be able to provide logistical support with everything from private bus transportation, group dining experiences and accommodation. Contacting the hotels directly is definitely an option, but it can be time consuming. Besides, specialty accommodation booking services, like House Parties in the UK, have already done this legwork when it comes to planning perfect large group holidays.

 

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